AI consulting for small businesses
BamXo is an AI and automation consultancy based in Davis, California that helps small businesses and organizations use AI in the work they already do. We find the tasks where it saves real hours, set it up on the tools your team already uses, and hand it back running instead of as a strategy deck.
Book a $500 Starting SessionWho it is for
- You have a ChatGPT login or two, but nobody has turned it into a process the whole team uses.
- Someone writes the same quotes, replies or summaries every week, starting from a blank page.
- Information arrives as emails, PDFs and forms, and a person copies it into another system by hand.
- You keep getting pitched AI tools and cannot tell which ones would save time.
- You want to use AI with customer or member records, and you want it done carefully.
What we do
- Sit with the people doing the work and list the tasks that take the most hours.
- Pick the ones where AI is reliable enough to trust, and say plainly where it is not.
- Set up drafts for quotes, replies and follow-ups, with a person approving before anything is sent.
- Pull details out of emails, forms and PDFs into the spreadsheet, CRM or accounting tool you already use.
- Connect the Claude and OpenAI APIs to your own systems when a chat window is not enough.
- Write down how it works and who checks it, so it keeps running after we hand it back.
Real examples
These were operations builds, not AI projects. They show how we handle the records, handoffs and rollout that any AI work sits on. Every figure is sourced.
-
Davis Chamber of Commerce
Davis, CA. Member platform and website for a local chamber of commerce, built as volunteer work.
300+
staff requests handled through Chamber HQ's request board
- System
- Chamber HQ for members, renewals, invoicing, card payments and events, a member portal, and a rebuilt davischamber.org.
- Outcome
- Members paying online and switching on autopay themselves within two days, and festival vendor paperwork collected through the portal.
-
Action Flipbooks
Davis, CA. Our sister company, a national event photo and video business.
2,000+
events in one system, with inquiry dates back to 2016
- System
- A custom operations platform: pipeline, quote to contract to invoice on one link, and a crew portal.
- Outcome
- The company's system of record, with its full booking history imported and website leads landing in it directly.
What it costs
$500
The first step is a Starting Session: 90 minutes, one bottleneck fixed or automated live on the call, and within a week a written plan with the next move and its price.
Book first. You are invoiced $500 after the session, paid by check or the invoice, and it is credited toward anything larger booked within 30 days.
Questions
How much does an AI consultant cost for a small business?
With us, the first step is a $500 Starting Session: 90 minutes, one bottleneck fixed or automated live, and a written plan with the next move and its price. After that, a Build Day is $1,500, a Rescue is $4,500, a Systems Build starts at $12,000, and Care is $500 a month. Everything after the first session is quoted in writing before it starts.
What does an AI consultant actually do?
A useful one does three things: finds the work AI can take off your team's week, sets it up inside the tools you already use, and makes sure a person still checks anything that matters. The job is done when it is running, not when a report is delivered.
Is ChatGPT enough for a small business?
It is a good start. A chat window helps one person at a time, and someone still copies text in and out of it. The bigger savings come when AI is connected to your forms, inbox and records, so drafts show up where the work happens. The written plan tells you which of the two you need.
Is it safe to put customer data into AI tools?
It depends on the tool and the kind of account. We check each tool's data terms before anything goes in, use business accounts or API access rather than personal logins, and keep sensitive fields out of prompts wherever the task allows. You get a written note of what goes where.
Do we need technical staff to run what you set up?
No. It is built for the people already doing the work, with a short written guide. When something needs changing later, your team can follow the guide, or Care covers it.
How long does it take?
The first fix is usually running by the end of the Starting Session. Larger pieces take days, not months, and each one is priced in writing before it starts.
Related services
- AI automation
Follow-ups, data entry, reminders and reports that run on their own.
- CRM consulting
Get the CRM you pay for working, or build one that fits how your team works.
- Spreadsheet consulting
Fix the file, or turn it into a database or web app your team can trust.
Caught up, then ahead.
Start with a $500 Starting Session. Book first, pay by invoice after the session.